I don’t scan them in. I don’t save them. I don’t care about them other than reconciling them to Quicken. I struggled with this one as it was a piece of paper and that means data and I don’t delete data. But I reasoned it thus. I checked all my vendors, banks, creditors etc. They all with a few exceptions had statements on line available to me for 7 years. A few did not. Those few weren’t important enough for me to care. I figure these guys got skin in the game and they care more about my statements being kept and backed up than I did. After all if they lose the information then I don’t really owe them anything do I? And since both my husband and I both at one time worked in the IT department of a few banks we know these guys got backups of their backups of their backups of their backups and they don’t just throw the NAS drive out the window in case of fire they have entire data centers off site sitting there just waiting for a fire so they can operate from them. So why waste my time, my bites, etc. to store what they care more about storing. Once I reconcile a statement I toss it. These days since it’s all digital I don’t ever even see the paper. Email notification of a statement. On Monday I process whatever statements are in my email folder for statements (which is all auto sorted for me by Office365 and a few Outlook rules) and I reconcile the ones that are there and I actually delete those emails. Probably the only emails I delete. So now I’ve got the original statement stored at the bank, credit card, utility company site and another one stored at Finovera.
Finovera is a great product that is still struggling but seems to keep trying. Their competitor gave up decided it was too difficult and they had a great product. I for get their name but Finovera stepped in and is still trying. Basically you open a Finovera account. Again this is FREE. And you tell it who you do business with and they have almost everyone I used to do business with except like the City water department and some odd things here and there. You set up your accounts with login and password and grant them access to your account. So far I’ve used them a few years never seen any data breaches. They login to your accounts and retrieve your statements for you. So instead of logging into 7 different credit cards I login to Finovera. On the dashboard it tells me what’s going on. Sometimes things need to be adjusted as companies change things. If an account isn’t working you’ll notice as it has a red line and says it needs attention. If things are working right then on the right side you will have a list of bills you need to pay. It tells you when things are due and how much you need to pay. It downloads the statements for you and stores them so all those statements are all saved and easy to be accessed without having to login to the individual company. They even are set up to let you pay your bills through them. I think there may be fees with that. I’ve never used them. I have everything set up for auto pay since I’m on the road I don’t want to worry about missing a deadline. About every other week I login to Finovera look for new statements which are listed on the right side and reconcile my accounts in Quicken. Delete the action items when they’re done. If an account needs attention I fix the problem. Sadly they keep having problems due to businesses constantly changing. That’s what killed their competitor but these guys haven’t quit yet so I’m not quitting on them. I like having statements saved for me.
Yep..I have a directory on the NAS called Movies and it is every DVD we ever purchased. Now I did also sign up with Vudu and they used to do $1 convert your DVDs to digital through Walmart. You download their software. Took me a few days. I would put a disk in it reads the disk if it has an agreement with that movie company then it adds it to your video queue with Vudu. I did this with over 400 movies we owned and at time about half were in their system. I haven’t done in since we went on the road because I can’t stream as easily. So the rest of the DVDs that weren’t Vudu’d we copied (for backup purposes only) so that we could view them in the RV without having to carry around all those DVD boxes. Try putting 6 kids 4 cats, 2 dogs and a mom into a 38’ x 8’ space and everything you need to live. There just is no room for DVDs. Although we did used to carry the entire collection of Star Trek Next Generation, Voyager, Deep Space 9 and Enterprise. We finally got those copied off. So that NAS drive. It takes up the same amount of space no matter how much we put on it and it has included in it a streaming video server. DLNA is the proper term for it but basically any kid with a PC or a tablet in our RV when the NAS is on can pull up any video we have in our video library and play it and our wonderful Samsung 48” K4 tv which isn’t our 78” curved 4K but still has a great picture can stream anything from that NAS as well so we can have movie nights when there is on internet and watch some of our favorites.
Both exactly the same. And that GoodSync program. One thing it does is every night it takes everything from the NAS and it copies it to One Passport drive called Primary. And on other nights it takes everything on the NAS and it copies it to one Passport drive called Secondary. So every stinking bite of data is in this RV in at least 3 locations. Why? Well RVs are precarious things. I’ve heard horror stories of them catching fire and you having seconds to get out before there is nothing left. Although the NAS sits in front of the emergency exit window and I have told the kids in case of fire pick up the NAS throw it out first then climb out the reality is anything could happen. When we leave the RV for more than running to the grocery store I will grab the Primary USB and throw it into my bag with my little Surface Pro laptop. That’s it. Everything I could possibly need in a tiny little space. Why don’t’ I just use the passport drives instead of a NAS? SPEED. Those things are dog slow. If you knew our old fat dog Scout you’d understand. They are fine for backup in emergency and occasional use but they aren’t built for lots of data moving and they definitely aren’t built for sharing. With the NAS the kids can all be getting school work off it at the same time, I can be editing videos stored on it and someone could be streaming a video off it and none of us will see much speed degredation. But those little passport drives. They are just slow. So for now our videos are the only thing that we could lose if the RV burst into flames and we couldn’t get anything out and only some of them haven’t made it up to Amazon drive yet.
Remember MultiCloud? CloudHQ is the other part (not at all related company) but you need two things. You need to be able to see all your clouds and manage them manually and that’s MultiCloud but you also need to be able to make things work for you without you doing anything and that’s CloudHQ. Cloud HQ lets you link to all those clouds. They have a free service that does most of the personal cloud sites and they have a paid account which lets you use Office365 Dropbox Professional and other business type things. It’s affordable. I will disclose again they are the only ones who give me any benefit for mentioning them and they will give you a 1 year business account for blogging about how great they are. But I’d do that anyway because they are. I set up all my accounts in CloudHQ one time. I set up a sync. Again like GoodSync for my PC it does the same thing but in the cloud. Here’s why this is important. On Multicloud which I love in order to move data I drag and drop it or click move and you can see down in the little window at the bottom it is moving things and I believe it will use up data on my PC to make that move. I might be wrong here but I believe if I log out it will stop that action and not complete it. I must be signed in to actively do anything. And there are times I want to see all my files and search them them and MultiCloud is fantastic for that. But there are times I just want things being moved and I don’t want to spend time doing it, I want it automatic and I want it done without using my precious internet data. Like GoodSync you can set up one way syncs or two way syncs. So think backup or keep both copies exactly the same. You can decide for each sync if files should be deleted or over written and whether or not backup copies should be kept as files change.
I have CloudHQ set up to take Drop box and sync it with Amazon Cloud. Those are actually real time synced. If one changes the other updates. I also have google drive set to back up to Amazon drive. It took maybe 15 minutes of work to set up the accounts and set up the syncs and then it just runs every day all by itself. Every cloud drive I use is backed up to Amazon drive by CloudHQ and I never spend any time with it. Now my files are in one location that I choose based on what it is and then it is on my NAS drive so I can access it if we have no internet and my NAS drive backs up with GoodSync nightly when we have internet and keeps things backed up to Amazon and my photos are backed up on google and OneDrive and Amazon cloud and well you can see that I have everything stored in at least 2 cloud places and the NAS so short of an EMP being set off and rending technology useless I should theoretically never lose anything.